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Effective Facility Management Software - What You Really Need

By Randy Walsh

Over a decade ago, the debate over the effectiveness of facility management software ended.

Digital software solutions provide greater accuracy and better record keeping abilities than a paper-based system. We’re no longer questioning the effectiveness of software solutions for facility management.

Today, solutions range from individual point systems to comprehensive integrated workplace management systems (IWMS).

Decisions now revolve around selecting the best software solution for managing your facility. On the outset, IWMS software often seems like the most expensive path. With the plethora of options available, how do you justify the cost for a comprehensive solution?

The cheapest option is not necessarily the most cost effective solution.

It seems inexpensive to use a mix of homegrown spreadsheets and point solutions. And, it’s convincing the financial team to shell out the money for a comprehensive system is challenging.

Integrated facility management software systems offer a host of benefits and significant cost savings to your organization. As we launch our series: Facility Management Success: What You Really Need, here’s an overview of some of the benefits of an IWMS:

Do it all in one system:

IWMS software provides a one-stop solution and prevents the duplicative data and miscommunications common with point systems.

With an integrated solution, you can rely on one system to:

  • Report issues
  • Assign staff to fix the problem
  • Analyze space and utility usage
  • Manage projects
Maintain internal and external consistency:

A singular system provides consistency at all levels. With one system, all modules have a unified look and similar workflow.

This results in:

  • Shorter training times for new staff
  • Easier establishment of best practices
  • Smooth, efficient workflow
One support network for all systems:

With one integrated system, you have one point of support for all facility management software needs.

This gives you:

  • A single point of contact for all software issues
  • Relationship with your support team
  • Multiple problems can be solved with one phone call
Cost Effectiveness:

An integrated system generally costs less than purchasing multiple point solutions in the long run.

  • Purchase one system – and only one set of costs associated with the system (training, implementation, etc.)
  • Eliminate manual data entry – saving hundreds of man hours
  • Eliminate the need to develop and maintain costly integrations

Ultimately, an IWMS provides the greatest time and cost savings for most facilities. A comprehensive system offers an efficient means of caring for your campus.