April 19, 2021
On Monday, April 19th State of Alaska's Department of Transportation and Public Facilities received the 2021 AssetWorld Steve Deines' Achievement Award. The Steve Deines' Achievement Award serves to recognize an organization's outstanding efforts in facilities and workplace management utilizing their AssetWorks family of products.
State of Alaska's Mission began in 2015
The State’s journey toward a centralized approach began in 2015 when the Office of Management and Budget (OMB) formed the Executive Facilities Management Advisory Committee (EFMAC). One year later, the “State Facilities Council” was formed to further analyze the idea of centralization and provide a recommended course of action.
Then in 2017, the Department of Transportation and Public Facilities (DOT&PF) was designated as the lead agency to consolidate the statewide maintenance functions. At the same time, the DFS established a software subcommittee to research best-in-class, enterprise solutions. Working with members from all four departments, the subcommittee spent 18 months developing the system requirements and researching available options.
- Reduce the State's $2 billion dollar deferred maintenance costs.
- Consolidate the siloed systems that were managing over 2,000 facilities.
- Centralize and structure the variety of departments and resources for efficiency.
- Provide a consistent framework for assessment and needs data with prioritization.
In 2018, the DFS issued an RFP and selected the AiM IWMS from AssetWorks largely based on its breadth of capabilities, user experience, industry reputation, and enterprise scalability. The implementation of the AiM IWMS began in early 2019 and the first module went live in September.
In just over a year since starting the deployment, this winner has accomplished so much in such a short period of time implementing Operations & Maintenance, Asset Management, Ready Request, Real Estate, Space Management, Capital Planning & Projects, and Assessment Needs & Analysis.
They currently have 8 departments utilizing AssetWorks for maintenance management with four additional departments in the process of being onboarded. They have already added new capital projects into AiM and are in the beginning stages of rolling out Deferred Maintenance requests and Capital Budget Requests to the Office of Management and Budget. In addition, their Leasing section currently leverages the Real Estate module to track close to 50 million dollars in annual leases costs along with internal leases via the Public Building Fund.
In such a short period of time, they have achieved massive insights and gains:
- Achieved a holistic, and transparent view of the state’s building asset portfolio.
- Installed systematic procedures, best practices, and performance metrics.
- Centralized a location to house all facilities data and information related to their properties.
- Installed automatic and reoccurring KPI metrics reporting.
Today, the State of Alaska has a clearly defined vision for centralized facilities management and their stewardship is consistent and predictable. The state has established a continuous, transparent, and results-based program to accomplish deferred maintenance and energy-efficient improvements.
AssetWorks is proud to announce the winner of AssetWorld's 2021 Steve Deines' Achievement Award to the State of Alaska!